Transform SAP Materials Descriptions From Free Form Text into Structured Materials Data
The SAP Materials system, which is the default functionality used to perform catalog–related tasks within SAP, provides only free format text for description and purchase order text. This provides significant challenges to productivity, resources and budgets due to the effort in maintaining free format text. However the SAP Classification system can be leveraged to provide much richer catalog maintenance capability by using Oniqua Material Definition (OMD) to provide a bridge between SAP Classifications and SAP Materials functionality.
The SAP Catalog Data Transformation Challenge
With the SAP Classification system, users have the capability to efficiently record a hierarchy of Classes and associated Attributes sets (tables) to create a basic standard for the catalog. Each instance of a Class in a Material Master record attracts a unique set of Values and Value Descriptions providing an item definitions’ data. However, the data in SAP Materials only supports free form text.
As a result, the cataloger is required to copy the data and create the required 40-character Material Definition and Purchase Order Text – all of which must be done every time Classification tables are added, changed or modified.
SAP’s Material Master Record, Material Description and PO Text depend on free form text fields for the storage and presentation of item definition data
Because SAP Materials only supports free form text, the entire process becomes painfully slow, laborious and prone to error, leading to:
Poor performance in search and select activities
A lack of uniformity in the presentation of data
Errors due to dependence on human activity
Very slow response in making widespread changes
The Solution – Oniqua Material Definition
Oniqua Material Definition (OMD) addresses the above challenges by automating the build of either an individual Material or range of Materials; the 40-character Material Description; and Purchase Order Text with speed, efficiency and absolute accuracy. In addition to simplifying and greatly accelerating the maintenance of Classification, OMD displays the complete set of Classification data related to each Material record on one scrolling screen for easy reference.
Built specifically for SAP catalog users, OMD is the only software tool that transforms SAP Materials descriptions from free form text into structured materials data.
OMD allows you to enter, store, search and maintain Material Master and Purchase Order text in a structured form using a template for each material
By using OMD’s structured classification capabilities, a consistent global standard can be applied to SAP catalogs quickly and easily, allowing you to:
Save hundreds of hours and countless errors every year
Maintain a consistent global specification standard for all materials in SAP
Reduce duplication costs related to unnecessary inventory
Eliminate maintenance costs related to describing every item in its material description field
OMD also eliminates potential inconsistencies over time due to staff turnover, multiple catalogers, varying description rules and different locations.
OMD is not just for existing SAP users – it’s also perfect for organizations considering migrating to SAP as it takes advantage of any past investment made in the classification of your inventory and adds appropriate weighting to provide a well-defined Classifications system.
Using and configuring Classes in the Classification system requires accurate effort from catalogers, and the world renowned Oniqua Standards Dictionary may be used to assist with this activity.
Likewise, a business's production planning, inventory control and maintenance is heavily reliant on accurate stock items and spare parts that all result from accurate Master Data. Oniqua Analytics Solution is specifically designed to optimize your MRO maintenance, inventory and procurement activities.